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Archive for Rules, Regulations and Laws

Are Employee Achievement Awards Taxable or Not?

Employees need to feel valued and appreciated by employers. When you give your employees achievement awards, celebrating specific milestones in safety or length of service, you’re recognizing their efforts, which, in turn, fosters your employees’ desire to excel in their jobs and continue working at your company. However, employers need to be careful in their award gift selections. (more…)

Posted in: Benefits and Health Care, Payroll, Payroll Processing, Rules, Regulations and Laws

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Child Support Payroll Deductions Reaching Global Proportions

Just last month the Office of Child Support Enforcement issued a memorandum regarding the Uniform Interstate Family Support Act (UIFSA) (2008) and Hague Treaty Provisions. State agencies who administer the Child Support Enforcement Plan are aware that each state must enact amendments to UIFSA to integrate the provisions of the Hague Treaty. (more…)

Posted in: Payroll Processing, Rules, Regulations and Laws

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No-No’s for Nonprofits

Administration of payroll can be a daunting task with complex rules to follow and unpleasant penalties for not following those rules. But when you talk about payroll for a nonprofit organization, things can be even more complicated. There are some practices that are perfectly acceptable for a for-profit company but not for a nonprofit organization.   (more…)

Posted in: Churches and Non-Profit Employers, Operating a Small Business, Rules, Regulations and Laws

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Be Confident in Your Smile When You Give Employees Pay Raises

Pay raises make employees happy, don’t they? Not only do raises make employees happy, most small business owners are very proud of their ability to not only provide employment, but also to increase wages. (more…)

Posted in: Operating a Small Business, Payroll Taxes, Rules, Regulations and Laws

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Understanding the Effect of Retirees’ Wages on Social Security Benefits

Advances in medicine and improvements in safety have increased the life expectancy of Americans. People are living longer and staying healthier as they age. This has resulted in a new group of potential workers: people who have retired from their first careers but may not be ready to quit work altogether. Retirees make great employees. (more…)

Posted in: Operating a Small Business, Payroll, Payroll Processing, Payroll Taxes, Rules, Regulations and Laws

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A Knee Jerk Reaction Could Ruin Your Business

Understandably, many small business owners tighten their belts every chance they get. So in the discussion of whether or not to outsource payroll, some entrepreneurs have a knee jerk reaction and immediately say no. Is that really the wisest choice?

  • They often say no before they have even checked into a service like The Payroll Department.
  • They say no before they realize the payroll fees are very reasonable compared to the time it will take away from working to help their business grow and succeed.

In a recent taxation survey of 1500 small business owners, the National Small Business Association learned that 60% of small business owners handled payroll in-house while the other 40% chose to outsource. Those who choose to keep up with these responsibilities in-house don’t often understand the laborious efforts required of them. As a small business owner, you can expect to spend a minimum of six hours each and EVERY month on this task.

Outsourcing payroll could eliminate the stress of keeping up with the IRS and tax law changes.That six hours each month is required only for the paperwork. Constantly researching whether tax regulations have changed since your last payroll are not included in that six hours. When you really look at how much time you are devoting to payroll, you will discover that the amount of time adds up to nearly two weeks of time each year.

But as we are all aware, figuring hours and writing payroll checks are not the only tasks in the payroll chore. The Payroll Department reminds you of these additional responsibilities included in this very important part of small business success:

  • Keep up with all garnishments and employee
  • Withhold federal income taxes as well as other federal, state and local taxes for all
  • Keep up with each employee’s vacation hours, both earned and used.
  • File the IRS Form 941 four times throughout the year.
  • For the end-of-year preparation of paperwork, you are also required to file W-2s and 1099s.
  • Stay in the know about the ever-changing taxes with new laws and regulations.

If all you had to do was write a check, it would be easy. But payroll is more – much more – and if you make a mistake it is a costly mistake. Errors could actually jeopardize the viability of your small business.

So the next time you are thinking about outsourcing payroll to a payroll provider like The Payroll Department, don’t forget all these points. Contact Teresa Ray at The Payroll Department to find out how a payroll provider can actually help you move your business forward.

-Sherri of The Payroll Department Blog Team

Posted in: Operating a Small Business, Payroll, Payroll Taxes, Rules, Regulations and Laws

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Employers – 2015 FICA Tax Changes to Know

As a small business owner, wouldn’t it be nice if payroll taxes just stayed the same from one year to the next? You would know what’s expected of you and how to manage your company’s payroll taxes every year. Unfortunately, that’s just not the case. As of January 1, 2015, the government has made some FICA tax changes that employers need to be aware of since these changes will affect your company’s ability to accurately process your payroll. (more…)

Posted in: IRS and Tax forms, Payroll, Payroll Processing, Payroll Taxes, Rules, Regulations and Laws

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Payroll Services Must Know Tax Code for Fringe Benefits

We can safely say that the employers that The Payroll Department works with want to do the best they can for their employees. Of course, they have to balance fiscal responsibility with their own personal interest in providing benefits and health care to their employees. (more…)

Posted in: Benefits and Health Care, Operating a Small Business, Payroll, Payroll Processing, Rules, Regulations and Laws

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SPECIAL NOTE! 3 Mandatory Employee Notices Due in January

Most small business owners know that they need to distribute their business’s 2014 W-2 forms to their employees before the end of January. But did you know that you also need to supply other year-end employee notices, too?

Tax reporting deadlines in payroll matters come fast! Are you reading?Annually, you should review all requirements concerning Federal and state employee notification reports, especially those containing supplemental tax information for your employees. You should prepare and distribute any mandatory reports to your employees to help them fulfill their personal tax filing obligations. Some mandatory notices that you’re required to provide to your employees include:

  • The special accounting rule/no federal income tax withholding on personal-use auto notice. If you provide employees with a company vehicle that they can drive for personal use, in most cases, this personal use is considered a taxable fringe benefit. As an employer, you’re responsible for withholding taxes on the fair market value (FMV) of this benefit, which is determined at least once a year. If you determine the FMV based on monthly valuations, you can simplify your tax reporting by using a special accounting rule that allows you to use the value of the fringe benefit for November and December of the calendar year, and combine that valuation with the value of the first ten months (January through October) of the following year. If you used this special accounting rule in 2014 to determine FMV, or you plan to not withhold federal income tax from the value of your employee’s personal use of company vehicles in 2015, you must provide employees with a notice by February 2, 2015. For more information, refer to the IRS Employer’s Tax Guide to Fringe Benefits.
  • Charitable contributions report. If your employees make charitable contributions to national or local non-profit organizations through payroll deductions, you’re required to report to each employee the annual total of charitable contributions the individual made. Consider using box 14 of the Form W-2 to report this annual total.
  • Earned Income Tax Credit (EITC) notice. The EITC is a tax credit for low-income working families. For federal purposes, the back of Copy B of the Form W-2 includes eligibility information about the EITC for your employees that meets notification requirements. However, some states may require a separate notification (other than the Form W-2, Copy B) and have a different annual deadline for notifying your employees about the EITC. To get the word out about this tax credit, January 30, 2015 is EITC Awareness Day.

Besides mandatory employee notifications, you also should consider processing and distributing other reports that may be helpful to your employees in completing their taxes as well.

If you need help identifying all of the mandatory and optional employee notifications your small business should make, contact The Payroll Department at 317-852-2568. By engaging the services of a professional payroll services provider, we’re your experts in all things concerning your payroll.

– Ariane of The Payroll Department Blog Team

Posted in: IRS and Tax forms, Payroll, Payroll Processing, Payroll Taxes, Rules, Regulations and Laws

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